REQUEST FOR QUOTATION (RFQ): SUPPLY OF REUSABLE PAD PRODUCTION ITEMS

FINPACT DEVELOPMENT FOUNDATION (FINDEF) is seeking quotations from qualified and reputable vendors for the supply of Tom Brown for distribution to beneficiary households in Zamfara State. FINDEF is implementing a Menstrual Hygiene Management (MHM) intervention in Zamfara State aimed at strengthening local production of reusable sanitary pads. As part of this initiative, six (6) selected tailoring groups will be supported with production materials, tools, and equipment to produce high-quality reusable menstrual hygiene pads.
Qualified suppliers are hereby invited to submit quotations for the supply and delivery of the items listed below.
Scope of Services
The successful supplier shall supply and deliver the following items:

S/N	Item Description	Unit	Quantity
1	Pressing button (Sets 9.5mm Snap Buttons, Metal Ring Snaps, Snap Fasteners Kit, Hollow Prong Buckle) Silver Mai glass	Pack	10
2	White soft felt fabric gum roll (Padded gum) – 18*36 inches	Roll	5
3	Plain yard Makintosh (Water proof) Navy blue and brown color	Roll	5
4	Sewing Thread (wrapped with transparent nylon, Navy blue and brown color, Big size)	Pack	10
5	Plain yard roll (Dan katsina Soft Yard water absolvent)	Roll	10
6	Large shear scissors	Pieces	10
7	Ordinary scissors	Pieces	10
8	Office Pins – 500/1000pcs Boxed Sewing Large Pins 1in/2.6cm	Pack	10
9	Snap pressing button machine (Set)	Pieces	10
10	Measuring tape	Pieces	20
11	Sewing needles	Pack	20
12	Pressing iron (Charcoal Iron)	Pieces	10
13	SI, Donor & Partners visibility (on Metallic board)	Pieces	10
14	Basic furniture (Complete strong wooden chair)	Pieces	10
15	Basic furniture (Complete strong wooden table)	Pieces	10
16	Rubber pressing buttons	Pack	10

Suppliers Eligibility
Interested suppliers should submit:
• Certificate of Business Registration.
• Valid Tax Identification Number (TIN) or Tax Clearance Certificate (where applicable).
• Evidence of similar supply experience.
• Bank account details.
• Warranty information (where applicable).

Evaluation Criteria
Applications will be evaluated based on:
• Compliance with technical specifications.
• Competitive pricing.
• Supplier experience and capacity.
• Delivery timeframe.
• Product quality.
• Availability of after-sales support (where applicable).

Additional Requirements
Suppliers are required to declare any conflicts of interest in participating in this procurement process and must agree to adhere to the Supplier Code of Conduct, which includes a zero-tolerance policy for fraud, exploitation, or abuse. Suppliers who meet these conditions are encouraged to submit their quotations, ensuring that all required documentation is included and submitted by the specified deadline. Failure to comply with any of these criteria will result in disqualification.

Scoring Matrix (Indicative)
• Price Competitiveness: 30%
• Compliance with Specifications: 20%
• Delivery Timeline and Capacity: 20%
• Quality Assurance: 15%
• Past Performance and References: 15%

Suppliers are encouraged to provide clear and comprehensive responses to all criteria to maximize their evaluation score.

Terms and Conditions
A. Payment Terms
• No advance payment will be made upfront, and 100% payment will be made 30 days after delivery of the items
• All payments will be made in Nigerian Naira (NGN).
• Applicable taxes will be deducted in line with Nigerian tax laws unless proof of exemption is provided.

B. Penalties for Non-Compliance or Delays
• A penalty of 1% of the total contract value per day of delay will be applied for any late delivery, up to a maximum of 10% of the contract value.
• Items that do not meet the required specifications or quality standards will be rejected, and the supplier will bear the cost of replacement or corrective actions.
• Persistent non-compliance may result in contract termination without financial liability to FINDEF.
• Failure to deliver within 30 days of contract award without valid justification may result into immediate contract termination.
• Any breach of ethical guidelines, including fraud, exploitation, or abuse, will result in immediate termination of the contract and blacklisting of the supplier.

Submission Instructions
Quotations (with itemized pricing, including unit prices and delivery costs) must be submitted via email to the contact details provided below. Each submission should include the supplier’s profile, relevant experience, and references, along with clear details on the delivery timeline and warranty information for the items. Payment terms and conditions must be explicitly stated in the quotation. Interested vendors are required to ensure that their comprehensive quotations reach us no later than July 20, 2026, at 4:00 PM via email at procurement@findef.org and cc meal@findef.org

Note
Any discrepancy between the unit price and the total price (obtained by multiplying the unit price and quantity) shall be re computed by FINDEF. The unit price shall prevail, and the total price shall be corrected. If the supplier does not accept the final price based on FINDEF’s re-computation and correction of errors, its quotation will be rejected. FINDEF reserves the right to accept or reject any or all quotations, to negotiate terms and conditions, and to cancel the procurement process at any stage without prior notice or obligation to suppliers.

FINDEF has zero tolerance for all forms of corrupt practices including but not limited to bribery, kickbacks, collusion, corruption, extortions, and facilitation payments. If a staff member of FINDEF demands from you any form of unethical arrangement during any of the stages in this procurement, you can send an email to the email compliance@findef.org

FINDEF maintains a zero-tolerance policy for Sexual Exploitation and Abuse of beneficiaries. Protection from Sexual Exploitation and Abuse (PSEA) is a shared responsibility, and all partners, contractors, and service providers must conduct their activities in alignment with the principles of PSEA as outlined in FINDEF’s Code of Conduct. This obligation always applies, both during and outside of work-related engagements.

Disclaimer

All costs associated with the preparation and submission of the tender/quotes by the bidders shall be borne by the bidders. Such cost cannot be recovered from FINDEF by the bidder. Also, FINDEF is not under any obligation to consider any tender submitted and FINDEF reserves the right to cancel or discontinue the tender without informing the bidders.

We look forward to receiving your quotation.