WESTERN DELTA UNIVERSITY, OGHARA
BENIN-SAPELE ROAD, P.M.B 10, OGHARA, DELTA STATE, NIGERIA
INVITATION TO TENDER (ITT) FOR AN INTEGRATED ERP/BPM PLATFORM
PROCUREMENT REFERENCE: WDU/PROC/ERP-BPM/2026

1. Introduction
Western Delta University, Oghara, a leading private university in Delta State established in 2007, is committed to evolving into a digitally intelligent, data-driven, and paperless institution. To support this transformation, the University invites reputable and qualified vendors to submit proposals for the design, deployment, customization, and maintenance of a comprehensive Integrated Enterprise Resource Planning and Business Process Management (ERP/BPM) Platform.

The platform must unify all institutional operations under a single, process-driven digital environment. It must incorporate — either natively or through deep, certified integration — the following core management systems: Human Capital Management (HCM), Financial Information System (FIS), Health Information System (HIS), Learning Management System (LMS), Student Information System (SIS), Research Management System (RMS), and a Document Management System (DMS) serving as the workflow backbone across all modules.

2. Scope of Work
2.1 Core Modules
The proposed Integrated ERP/BPM Platform must cover, at minimum, the following functional modules. A native Business Process Management (BPM) engine is mandatory to actualize full institutional digitisation. It must be capable of modelling, executing, monitoring, and auditing cross-module business processes — ensuring that no institutional record is committed until the appropriate workflow has reached an approved terminal state. Vendors must indicate in their compliance matrix whether each module is native to the platform or delivered via certified third-party integration:

– Human Capital Management (HCM): staff records, recruitment, on boarding, leave management, performance appraisal, disciplinary processes, payroll with CONTISS/CONUASS salary structures, and pension administration
– Financial Information System (FIS): general ledger, accounts payable/receivable, budgeting and budget control, procurement and purchasing, fixed asset management, and financial reporting
– Health Information System (HIS): student and staff clinic management, patient records, pharmacy, referrals, appointment scheduling, and health analytics
– Learning Management System (LMS): course delivery, e-learning content, assessments, and virtual classroom integration (Moodle LMS and BigBlueButton); vendors must specify whether LMS is native or externally integrated
– Student Information System (SIS): admissions, student records, course registration, grading, transcript generation, fees management, and virtual Senate
– Research Management System (RMS): postgraduate management, grant tracking, ethics review, publication records, and research output reporting
– Document Management System (DMS) / BPM Backbone: a native document and workflow engine governing all cross-module processes; no canonical record should be committed without an approved workflow terminal state;
– Governance, Quality Assurance & Compliance: institutional policy management, accreditation support (NUC), audit trails, and regulatory reporting
– Student Life & Campus Services: student portal, counselling, disciplinary processes, sports, campus events, and alumni relations
– Digital & ICT Services: ICT helpdesk, identity and access management (IAM), Single Sign-On (SSO), and API integration layer for third-party systems
– Library Management: catalogue, circulation, e-resources, and inter-library loan management

2.2 Non-Functional Requirements
– Native BPM/workflow engine capable of designing, executing, monitoring, and auditing multi-step, cross-module institutional processes with configurable approval chains
– BPM-centric architecture: all transactions and records must be governed by a document/workflow state machine before commitment to any canonical data store
– Cloud-native deployment on a reputable cloud platform (e.g., AWS, Azure, GCP, or equivalent), with an option for on-premise or hybrid deployment
– Role-based access control (RBAC) with granular permissions per module and workflow stage
– Strong data security, encryption at rest and in transit, and compliance with NDPR and applicable Nigerian data protection regulations
– Open API / RESTful integration layer for third-party systems (Paystack/Flutterwave, Termii SMS, Moodle, BigBlueButton, JAMB, NUC portals)
– Mobile-responsive access across all core modules
– Comprehensive audit trail and reporting across all modules and workflow events

3. Submission Requirements
Interested vendors must submit the following:
a. Cover letter introducing the company and confirming interest in the Integrated ERP/BPM Platform procurement
b. Evidence of CAC registration
c. Audited accounts for the last three years
d. Evidence of tax compliance and VAT registration
e. Affidavit confirming authenticity of submitted documents
f. Evidence of relevant experience, including at least three verifiable ERP/BPM deployments, with at least one in a university or comparable tertiary institution
g. Client references with contact details, specifically referencing what module deployments where applicable
h. Technical proposal and implementation plan, specifying the BPM/workflow engine architecture and DMS integration approach
i. Module coverage statement: a clear declaration of which modules (HCM, FIS, HIS, LMS, SIS, RMS, DMS/BPM, etc.) are native versus third-party integrations
j. Training and support plan covering all proposed modules
k. Compliance matrix mapped against all functional and non-functional requirements in this ITT
l. Itemised cost proposal broken down by module, implementation phase, licensing, and annual maintenance

4. Submission Format & Method
In alignment with the University’s commitment to a fully paperless, digitally driven environment, all submissions shall be made exclusively through electronic means. No hard-copy submissions will be accepted at any stage of this process.

Submissions must be made via the University’s secure tenders portal at: https://tenders.wdu.edu.ng. Please take note of the following:

– To submit an Expression of Interest (EOI), you will be required to upload documents a-g in the list above.
– Please take note of your reference code in the success message which is also in the confirmation email sent you. You will need this to Track Your EOI.
– A vendor account is automatically created when you are shortlisted. The login for this account is sent to the email address you provided in your EOI.
– Shortlisted vendors are to download the Software Requirement Specification from the WDU Tenders Portal after they receive their login.
– You will be required to upload documents h-l in the list above after you are shortlisted to complete your submission.

Vendors are advised to submit their Expression of Interest (EOI) through the portal, upload all required supporting documents, and complete their submission before the specified deadline. Late submissions will not be considered.

For technical assistance with portal access, please contact the Procurement Helpdesk via email at procurement@wdu.edu.ng or by telephone at 07026085116.

5. Deadline
The deadline for submission of the Expression of Interest is July 26, 2026. Shortlisted vendors are to complete their submissions on or before August 23, 2026.

6. Clarifications
All inquiries regarding this ITT should be directed to:
Dalu Anyanwu
Webmaster, Western Delta University, Oghara
Email: dalu.anyanwu@wdu.edu.ng, Phone no.: 07026085116
All clarification responses will be published on the ITT portal to ensure fairness and transparency to all participating vendors.

Please Note
Western Delta University reserves the right to accept or reject any proposal and is committed to a transparent, competitive, and fair procurement process. Submission of an Expression of Interest does not constitute a commitment by the University, nor entitle any vendor to any claim or indemnity.

Signed
Kennedy Ebhakata
Registrar, Western Delta University, Oghara