1.  BACKGROUND

The CENTER FOR HUMANITARIAN IMPACT AND DEVELOPMENT (C-HID) is a humanitarian and development organization committed to empowering communities for sustainable growth and strengthening the resilience and well-being of vulnerable and underserved populations.

C-HID works across key areas including Water, Sanitation and Hygiene (WASH), Food

Security and Livelihoods, Health and Nutrition, Protection, Education, Climate Action, Renewable Energy, environmental restoration and other community development interventions.

In the course of implementing its programmes and maintaining its organizational operations, C-HID requires the services of qualified, competent and reputable suppliers, contractors and service providers for the provision of various goods, works and services.

Accordingly, C-HID hereby invites suitably qualified and experienced companies, firms, businesses and service providers to submit applications for prequalification and inclusion in C-HID’s Approved Supplier and Service Provider Database for the remainder of the 2026 financial year.

Successful applicants will be considered for future procurement opportunities within their respective categories/lots during the validity of the prequalification/framework arrangement.

Prequalification does not constitute a contract, purchase order, guarantee of business, or commitment by C-HID to procure any minimum quantity or value from a prequalified supplier. Specific procurement requirements will be communicated through Requests for Quotations (RFQs), Requests for Proposals (RFPs), Purchase Orders, Call-Off Orders or other appropriate procurement mechanisms in accordance with C-HID’s procurement procedures and applicable donor requirements.

2.  PROCUREMENT CATEGORIES / LOTS

Interested suppliers and service providers may apply for one or more of the following categories:

LOT 1 – OFFICE STATIONERY AND GENERAL OFFICE CONSUMABLES

• A4/A3 printing paper
• Notebooks, writing pads and diaries
• Pens, pencils and markers
• Permanent and whiteboard markers
• Files, folders and envelopes
• Staplers and staples
• Paper clips and binder clips
• Sticky notes and labels
• Flipchart pads
• Registers and office forms
• Scissors, rulers and punchers
• Filing and archiving materials
• Other general office stationery and consumables

LOT 2 – ICT EQUIPMENT, OFFICE ELECTRONICS AND ACCESSORIES

• Laptops and desktop computers
• Printers and photocopiers
• Scanners
• Projectors and projector screens
• Monitors
• UPS and surge protectors
• Routers and networking equipment
• External hard drives and flash drives
• Keyboards, mice and other computer accessories
• Power banks and extension boxes
• Audio-visual equipment
• Computer and printer accessories
• Other ICT equipment and consumables

LOT 3 – PRINTING, BRANDING AND VISIBILITY MATERIALS

• Printing of reports and documents
• Training materials
• Banners and backdrops
• Posters and flyers
• Brochures
• T-shirts, polo shirts and caps
• Branded bags
• Identification materials
• Signage
• Stickers
• Certificates
• Name tags
• Other visibility and branding materials

LOT 4 – CATERING, MEALS AND HOSPITALITY SERVICES

• Training and workshop meals
• Breakfast and lunch
• Tea breaks and refreshments
• Packed meals
• Drinking water
• Conference/meeting catering
• Event catering
• Accommodation and hospitality services
• Meeting/conference venue services
• Other related hospitality services

LOT 5 – VEHICLE HIRE AND TRANSPORTATION SERVICES

• Car and SUV hire
• Four-wheel-drive vehicle hire
• Bus/minibus hire
• Transportation of staff and participants
• Field movement and logistics support
• Drivers and vehicle-with-driver services
• Other transportation-related services

LOT 6 – VEHICLE MAINTENANCE, MECHANICAL SERVICES AND SPARE PARTS

• General vehicle servicing
• Engine repairs
• Mechanical repairs
• Auto-electrical services
• Diagnostic services
• Brake and suspension repairs
• Tyres and tyre-related services Batteries
• Genuine/approved spare parts
• Vulcanizing services
• Vehicle recovery/towingOther automotive maintenance services

 LOT 7 – WATER SUPPLY AND OFFICE HYGIENE CONSUMABLES

• Drinking water
• Dispenser water bottles
• Bottled water
• Water dispensers
• Tissue and toilet rolls
• Paper towels
• Liquid soap
• Hand sanitizers
• Cleaning detergents
• Disinfectants
• Bleach
• Waste disposal bags
• Other hygiene and sanitation consumables

LOT 8 – CLEANING, JANITORIAL AND OFFICE MAINTENANCE SUPPLIES

• Brooms and brushes
• Mops
• Buckets
• Dustbins
• Cleaning chemicals
• Cleaning equipment
• Protective gloves
• Air fresheners
• General janitorial supplies
• Waste management supplies
• Other office cleaning materials

LOT 9 – OFFICE FURNITURE AND FITTINGS

• Office desks
• Office chairs
• Visitor chairs
• Conference tables and chairs
• Filing cabinets
• Bookshelves
• Storage cabinets
• Lockable cabinets
• Whiteboards
• Noticeboards
• Curtains and blinds
• Other office furniture and fittings

LOT 10 – ELECTRICAL, PLUMBING, CARPENTRY AND GENERAL MAINTENANCE SERVICES

• Electrical installation and repairs
• Plumbing works
• Carpentry
• Painting
• Masonry
• Welding
• Aluminium works
• Glass works
• General office repairs
• Facility maintenance
• Minor renovation works
• Other building maintenance services
• LOT 11 – GENERATOR, SOLAR AND POWER SYSTEM SERVICES
• Generator servicing and repairs
• Generator spare parts
• Solar system installation and maintenance
• Inverter and battery services
• Electrical power solutions
• Preventive maintenance
• Other power and energy-related services

LOT 12 – AIR-CONDITIONING AND REFRIGERATION SERVICES

• Air-conditioner installation
• Routine servicing
• Repairs and maintenance
• Gas refilling
• Replacement of AC components
• Refrigeration services
• Other related services

LOT 13 – TRAINING, WORKSHOP AND EVENT SUPPORT SERVICES

• Canopies/tents
• Chairs and tables
• Public address systems
• Projectors and screens
• Megaphones
• Training materials
• Event equipment
• Conference support
• Event logistics
• Other training/workshop support services

LOT 14 – MEDIA, COMMUNICATION AND CREATIVE SERVICES

• Photography
• Videography
• Graphic design
• Video production
• Radio programme production
• Radio airtime
• Media coverage
• Translation and interpretation
• Website and digital communication services
• Other communication and media services

LOT 15 – SECURITY AND SAFETY SERVICES

• Security guard services
• CCTV installation and maintenance
• Access-control systems
• Security equipment
• Safety equipment
• Other security-related services

LOT 16 – PROFESSIONAL AND CONSULTANCY SERVICES

• Research and assessments
• Baseline and endline studies
• Monitoring, Evaluation, Accountability and Learning (MEAL) consultancy
• Training and capacity-building consultancy
• Engineering and technical consultancy
• Quantity surveying
• Legal services
• Financial and accounting consultancy
• Human resources consultancy
• Information technology consultancy
• Translation and interpretation
• Other professional consultancy services

LOT 17 – FIELD, WASH, LIVELIHOOD AND PROGRAMME IMPLEMENTATION SUPPLIES

• WASH materials and equipment
• Hygiene promotion materials
• PPE and field safety materials
• Agricultural and livelihood inputs
• Community mobilization materials
• Field equipment
• Training and sensitization materials
• Renewable energy-related materials
• Programme-specific supplies
• Other humanitarian and development programme materials

3.  PREQUALIFICATION REQUIREMENTS

Interested suppliers/service providers are required to submit the following documents and information:

• Company/business registration documents issued by the appropriate authority.
• Tax identification and relevant tax documentation, where applicable.
• Company profile/business profile.
• Evidence of relevant experience in the category/lot applied for.
• At least two relevant references or evidence of previous similar assignments, where available.
• Physical business address and valid contact details.
• Name and contact details of the authorized representative.
• Valid bank account details in the name of the company/business, where applicable.
• Relevant professional licences, permits or certifications, where applicable.
• Evidence of technical capacity, equipment or personnel relevant to the service being offered.
• Completed and signed Conflict of Interest Declaration.
• Completed and signed Anti-Fraud and Anti-Corruption Declaration.
• Declaration confirming that the applicant is not debarred, suspended or otherwise prohibited from participating in procurement activities, to the extent applicable.
• Any other document considered relevant to demonstrate the applicant’s capacity and suitability for the category applied for.
• For specialized services, C-HID may request additional technical documentation, professional certifications, references, licences or evidence of previous experience.

4.  PREQUALIFICATION AND VENDOR SELECTION

Applications will be reviewed by C-HID through an established evaluation process based on relevant criteria, which may include:

• Legal and statutory compliance
• Relevant experience
• Technical capacity
• Quality of goods/services
• Financial and operational capacity
• Availability and delivery capacity
• Geographical coverage
• Previous performance
• Professional reputation
• Value for money
• Completeness and authenticity of submitted documentation

C-HID reserves the right to prequalify one or more suppliers/service providers under each lot, depending on the quality and number of responsive applications and the organization’s operational requirements.

C-HID may establish a pool of multiple prequalified vendors under a particular lot to promote competition, value for money, continuity of supply and operational flexibility.

5.  FRAMEWORK ARRANGEMENT AND FUTURE REQUESTS FOR QUOTATION

Successful applicants may be included in C-HID’s Approved Supplier and Service Provider Database and may be invited to enter into a Framework Agreement/Service Agreement covering the applicable procurement category.

Where a specific requirement arises, C-HID may issue a Request for Quotation (RFQ), CallOff Request, Request for Proposal or other appropriate solicitation to eligible prequalified vendors within the relevant lot.

Prequalified vendors will compete for individual requirements, and the award will be made in accordance with C-HID’s procurement procedures based on the applicable evaluation criteria, including responsiveness, quality, technical compliance, price, delivery capacity and overall value for money.

Being prequalified does not guarantee the award of any specific contract or purchase order.

6.  VALIDITY OF PREQUALIFICATION

The prequalification shall cover the remaining period of the 2026 financial year, subject to the terms of the applicable framework/service agreement.

C-HID may review vendor performance during the framework period and may suspend, remove or replace a vendor where there is evidence of:

• Poor performance
• Failure to meet agreed specifications
• Persistent delays
• Unethical conduct
• Fraud or attempted fraud
• Conflict of interest
• Misrepresentation or submission of falsified documents
• Breach of contractual obligations
• Other conduct that may compromise C-HID’s procurement principles
• C-HID may also undertake additional market assessments or admit additional qualified suppliers where operational needs require.
• 7.  PRICE REVIEW

Where a framework agreement is established, agreed prices/rates shall remain valid for the applicable period.

However, where there is a significant and demonstrable change in market conditions, inflation, exchange rates, fuel prices, statutory charges or other economic factors materially affecting the cost of goods or services, C-HID may review the applicable rates in accordance with the terms of the framework agreement.

Any proposed price adjustment must be supported by appropriate justification and shall be subject to review and written approval by C-HID before becoming effective.

1.  SUBMISSION OF APPLICATION

Interested and eligible suppliers/service providers should submit their application clearly indicating the lot(s)/category(ies) for which they wish to be considered.

The application should be compiled into a single PDF document and submitted through:

Email: procurement@chid.org.ng

Subject: Application for Prequalification – [Lot Number and Category]

Applicants applying for more than one lot should clearly indicate all applicable lots in the subject line or cover letter.

2.  DEADLINE FOR SUBMISSION

All applications must be submitted on or before Monday, 31 August 2026 at 5:00 PM (WAT).

Applications received after the deadline may not be considered.

1.       IMPORTANT NOTICE

C-HID reserves the right to:

Accept or reject any application in whole or in part;
Prequalify one or more suppliers under any category;
Request clarification or additional information from applicants;
Verify submitted documents and references;
Conduct physical verification or due diligence where necessary;
Cancel, amend or modify the prequalification process where operational or other legitimate circumstances require;
Conduct further competitive procurement among prequalified vendors for specific requirements; and
Apply additional procurement requirements imposed by a donor, funding partner, applicable law or other relevant authority.

C-HID is committed to transparency, fairness, integrity, competition, accountability and value for money in all procurement activities.

Only applicants who meet the required criteria will be contacted regarding their pre-qualification status and subsequent procurement opportunities.