REQUEST FOR QUOTATION (RFQ) – SUPPLY AND DELIVERY OF HYGIENE KITS

Introduction
Finpact Development Foundation (FINDEF) is a Nigerian humanitarian civil society organization implementing the CDCS-3609 project in conflict-affected communities of Zamfara State. Populations in Bungudu, and especially girls and women of reproductive age, continue to face heightened risks due to limited access to essential hygiene items needed to sustain personal and environmental hygiene practices. FINDEF is procuring hygiene kits to support women and girls’ hygiene, safety, and well-being, and thus contribute to the prevention of hygiene-related risks. FINDEF invites tenders from suitable, eligible, and competent companies for the supply and delivery of the items described below in accordance with the eligibility requirements set out herein.

Scope of Services
The successful supplier shall supply, assemble into complete hygiene kits, and deliver all items listed in the Bill of Quantities below to Gusau, Zamfara State. Quotes should be fully inclusive of packaging, loading, transportation, offloading, and handling at the designated delivery location.

S/N	Description Category	Item Specification	Unit	Quantity
1	Water container / Jerrycan	PVC/PE, 20 litres, collapsible, w/o logo with lid.	Pcs	960
2	Bucket	HDPE, with lid, 10 liters	Pcs	960
3	Soap	Toilet bar, approx. 250g, wrapped – Laundry_10 pieces each	Pcs	7560
4	Soap	Toilet bar, approx. 250g, wrapped – Bathing_10 pieces each	Pcs	7560
5	Kettle	Plastic 3 L for hand washing and anal cleansing  with lid	Pcs	960
6	Torch	Handheld, self-powered	Pcs	450
7	Child potty	Plastic with lid	Pcs	960
8	Reusable mentsrual pads	Set of 2 pad holders, 2 straight pads, 3 winged pads, 1 storage pouch	Pcs	450
9	Whistle	Metal, w/cord lanyard	Pcs	450
10	Underwear	Female panties, Mx2	Pcs	900
11		Female panties, Lx2	Pcs	900
12	Rope and Pegs	Rope 5m long	Pcs	450
13		Peg (1 pack).	Pck	450
14	Laundry detergent	1.5kg, concentrated washing powder	Pcs	960
15	Tooth paste	For kids	Pcs	450
16		For Adult	Pcs	450
17	Toothbrush	For kids	Pcs	450
18		For Adult	Pcs	450
19	Wrappers / Fabric	Cotton – 2 yards each	Pcs	450
20	Packaged bag	Cotton / Fabric / ghana must go	Pcs	960
21	Visibility / Branding	Printing (Kettle, Jerrycan, and buckets)	Pcs	960

Suppliers Eligibility
Interested suppliers should submit:
• Copies of not less than 3 similar supply contracts within the last 5 years, along with reference contacts.
• Warranty information (where applicable).
• Valid Corporate Affairs Commission (CAC) Certificate of Incorporation or Business Name Registration.
• Current Tax Clearance Certificate covering the last three (3) years – 2023, 2024, 2025.
• Audited financial statements for the last 2 years.
• Bank reference confirming financial capacity to execute the contract.

Evaluation Criteria
Applications will be evaluated based on:
• Compliance with technical specifications.
• Competitive pricing.
• Supplier experience and capacity.
• Delivery timeframe.
• Product quality.
• Availability of after-sales support (where applicable).
Additional Requirements
Suppliers are required to declare any conflicts of interest in participating in this procurement process and must agree to adhere to FINDEF Code of Conduct, which includes a zero-tolerance policy for fraud, exploitation, or abuse. Suppliers who meet these conditions are encouraged to submit their quotations, ensuring that all required documentation is included and submitted by the specified deadline. Failure to comply with any of these criteria will result in disqualification.

Scoring Matrix (Indicative)
• Price Competitiveness: 50%
• Compliance with Specifications: 20%
• Delivery Timeline and Capacity: 10%
• Quality Assurance: 10%
• Past Performance and References: 10%

Suppliers are encouraged to provide clear and comprehensive responses to all criteria to maximize their evaluation score.

Terms and Conditions
A. Payment Terms
• No advance payment will be made upfront, and 100% payment will be made 30 days after delivery of the items.
• All payments will be made in Nigerian Naira (NGN).
• Applicable taxes will be deducted in line with Nigerian tax laws unless proof of exemption is provided.

B. Penalties for Non-Compliance or Delays
• A penalty of 1% of the total contract value per day of delay will be applied for any late delivery, up to a maximum of 10% of the contract value.
• Items that do not meet the required specifications or quality standards will be rejected, and the supplier will bear the cost of replacement or corrective actions.
• Persistent non-compliance may result in contract termination without financial liability to FINDEF.
• Failure to deliver within 30 days of contract award without valid justification may result into immediate contract termination.
• Any breach of ethical guidelines, including fraud, exploitation, or abuse, will result in immediate termination of the contract and blacklisting of the supplier.

Submission Instructions
Quotations (with itemized pricing, including unit prices and delivery costs) must be submitted via email to the contact details provided below. Each submission should include the supplier’s profile, relevant experience, and references, along with clear details on the delivery timeline and warranty information for the items. Payment terms and conditions must be explicitly stated in the quotation.
Interested suppliers are required to ensure that their comprehensive quotations reach us no later than September 16, 2026, at 4:00 PM via email at procurement@findef.org and cc meal@findef.org

Note
Any discrepancy between the unit price and the total price (obtained by multiplying the unit price and quantity) shall be re computed by FINDEF. The unit price shall prevail, and the total price shall be corrected. If the supplier does not accept the final price based on FINDEF’s re-computation and correction of errors, its quotation will be rejected. FINDEF reserves the right to accept or reject any or all quotations, to negotiate terms and conditions, and to cancel the procurement process at any stage without prior notice or obligation to suppliers.

FINDEF has zero tolerance for all forms of corrupt practices including but not limited to bribery, kickbacks, collusion, corruption, extortions, and facilitation payments. If a staff member of FINDEF demands from you any form of unethical arrangement during any of the stages in this procurement, you can send an email to the email compliance@findef.org

FINDEF maintains a zero-tolerance policy for Sexual Exploitation and Abuse of beneficiaries. Protection from Sexual Exploitation and Abuse (PSEA) is a shared responsibility, and all partners, contractors, and service providers must conduct their activities in alignment with the principles of PSEA as outlined in FINDEF’s Code of Conduct. This obligation always applies, both during and outside of work-related engagements. Successful suppliers must sign a PSEA compliance statement and ensure all personnel involved in delivery are briefed on FINDEF’s Code of Conduct. FINDEF reserves the right to conduct spot checks.

Disclaimer
All costs associated with the preparation and submission of the tender/quotes by the bidders shall be borne by the bidders. Such cost cannot be recovered from FINDEF by the bidder. Also, FINDEF is not under any obligation to consider any tender submitted and FINDEF reserves the right to cancel or discontinue the tender without informing the bidders.

We look forward to receiving your quotation.