SOLICITATION PR16132704 – REPAIR/CLEANING OF KITCHEN ANSUL FIRE SUPPRESSION SYSTEM

DUE: AUGUST 15, 2026

The UNITED STATES EMBASSY IN ABUJA has a requirement for a qualified fire protection contractor to carry out repairs on the Annex kitchen Ansul fire suppression system and to professionally clean the kitchen exhaust hood, ductwork, filters, and roof exhaust fan, as per the attached Statement of Work.

All interested and qualified firms are invited to attend a site visit and submit a proposal.

The schedule for the site visit is as follows:

• Date: August 12, 2026
• Time: 10:00 a.m.
• Venue: Main Visitor Entrance, The Chancery, U.S. Embassy, Plot 1075 Diplomatic Drive, Abuja. Embassy personnel will escort attendees to the Annex Building.

The contractor is responsible for verifying all dimensions, material quantities, and existing conditions prior to submitting a quote.

To attend the site visit and ensure access to the compound:

• Please respond by close of business on August 10, 2026 with, for each representative: full name exactly as shown on the ID
• Limit attendance to two representatives per firm.
• Representatives must arrive 15 minutes early for check-in.
• Personal electronic devices, including mobile phones, are subject to Embassy security screening and may not be permitted inside. Bring a notebook, pen, and tape measure for site measurements.

To ensure your proposal is valid, please adhere to the following quote submission guidelines:

1. Technical Proposal: This must include
   1. Your methodology for fulfilling the requirements, including sequencing, system impairment management, and testing.
   2. A performance schedule, specifications/materials, samples/pictures/complete drawings. Confirm that all suppression components are manufacturer-listed for the installed system.
   3. Your performance history with valid contact information (name, telephone, email) for at least three contracts of similar scope performed in the last three years.
   4. Additionally,
      1. Include your Corporate Affairs Commission (CAC) registration certificate,
      2. Provide your UEI and proof of active registration in SAM.gov,
      3. Provide evidence of a minimum of three years’ hands-on experience in installation, repair, or modification of fire alarm and suppression systems, together with certificates for each technician who will perform the work,
      4. Provide a summary of your safety approach, including any high-risk activities under FAR 52.236-13 Alternate I. The full Site Safety and Health Plan is due 10 working days before any on-site activity if awarded.
   5. Offers must remain valid for a minimum of 45 days from the submission deadline.
   6. Expected completion timeframe: work shall commence within 10 days of the Notice to Proceed and reach final completion within 15 calendar days
   7. Note that the kitchen suppression system will be out of service during portions of this work. The contractor shall submit a written impairment notice to the COR before taking the system offline and coordinate the duration of each impairment. Account for this in your schedule.2. Price Proposal:

• Provide a unique price for each line item in the schedule below (DO NOT provide a lump sum price quote). Quotes priced in the aggregate only will be rejected.
• Quote is inclusive of all labor, materials, tools, equipment, mobilization and demobilization, supervision, and waste disposal.
• Prices shall be firm-fixed-price. Progress payment requests will not be accepted before final completion and acceptance.
• Insert your own measured quantities at Items 004 and 005.

Item	Description	Unit	Qty	Unit Price (NGN)	Total (NGN)
001		ea
002		ea
003		ea
…		ea
005		ea
	Subtotal / TOTAL

3. All responses and quotes to this Request for Quotation (RFQ) should be sent as to AbujaProcurement@state.gov using the same subject line (PR16132704).

Submission Deadline:

• The deadline for offer submission is on August 15, 2026. Late quotations will not be considered.

Please note: the Embassy may not contact those with unsuccessful offers.

Evaluation:

The evaluation factors will include price, technical acceptability, delivery schedule, compliance with offer submission guidelines provided in 1 through 3 above, and past performance. Award will be made to the responsible contractor that provides the best value to the Government, price and other factors considered. The Government may award without discussions and reserves the right to reject any or all quotations.

Inspection and Acceptance:

Upon completion, notify the COR in writing that the work is ready for preliminary acceptance. A joint inspection will follow, and all noted defects and omissions must be corrected before final inspection. Final acceptance will be communicated in writing by the COR.

Relevant Provisions:

• FAR 52.204-7, 13 – System for Award Management
• FAR 52.204-26 – Covered Telecommunications Equipment or Services – Representation
• FAR 52.212-1 – Instructions to Offerors – Commercial Products and Services
• FAR 52.212-4 – Contract Terms and Conditions – Commercial Products and Services (Nov 2021)
• FAR 52.212-5 – Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Products and Services
• FAR 52.232-33 – Payment by Electronic Funds Transfer
• FAR 52.236-13 – Accident Prevention, Alternate I
• FAR 52.240-90 – Security Prohibitions and Exclusions Representations and Certifications

Enclosures:

1. Statement of Work