INSTITUTE OF HUMAN VIROLOGY, NIGERIA
INVITATION TO BID
BID TITLE:
PRODUCTION OF INFORMATION, EDUCATION AND COMMUNICATION (IEC) MATERIALS UNDER GF N-THRIP GRANT

1. Introduction
The Institute of Human Virology, Nigeria (IHVN) is a leading local non-governmental organization implementing HIV/AIDS, Tuberculosis, Malaria, Research, and non-communicable disease projects in Nigeria through the development of infrastructure for treatment, care, prevention, and support for people living with and those affected by these diseases.

2. Background
The Institute of Human Virology, Nigeria (IHVN) was established in 2004 as a local organization to address the HIV/AIDS crisis in Nigeria through the development of infrastructure for treatment, care, prevention, and support for people living with those affected by HIV/AIDS but has now expanded its services to other infectious diseases of TB and malaria, including cancers. IHVN is structured to develop and maintain linkages with local and international organizations in collaborative ways that support the Government of Nigeria’s health sector strategic plans. IHVN’s key technical and funding partners are the Centers for Disease Control and Prevention (CDC) and the Global Fund to Fight AIDS, Tuberculosis, and Malaria.

3. Scope of Bid
Bidders are invited to submit a Bid for the goods and/or services specified above, in accordance with the schedule of requirements.

4. Invitations to Bidding
IHVN is soliciting interest from reputable bidders and organizations with relevant experience in carrying out services listed on our ITB during the project implementation period.

To be eligible to participate in the bidding process, interested organizations are required to provide the following information:
The following will constitute the pre-selection criteria on a Yes or No basis:
– Availability of a Company profile which should introduce your experience in line with the details of your CAC Memorandum and Articles of Association.
– All Bidders must include copies of NRS tax clearance certificates for the past three years i.e. 2023, 2024 & 2025.
– Availability of audited financial statements for the last 3 years i.e. 2023, 2024 & 2025.
– All bidders must provide verifiable documentary evidence of the execution of at least three (3) Contracts for the production of health Information, Education, and Communication (IEC) materials, two of which must have been in the last five (5) years. Copy of award letters and delivery certificate where applicable are to be enclosed.
– All bidders must provide proof of Certificate of Incorporation with the Corporate Affairs Commission (CAC), including Form CAC2 and CAC7.
– Bank Reference Letter addressed to IHVN for the purpose of this bid.
– All bidders must provide verifiable documentary evidence that shows they are licensed printing press in Nigeria or authorized by a licensed printing press to produce using their facility.
– Current Sworn Affidavit certifying as follows:
I. The company is not in receivership, subject to any form of insolvency or bankruptcy proceedings or the subject of any form of winding up petition or proceedings.
II. The company does not have any director who has been convicted by any court in Nigeria and any other country for criminal offences in relation to fraud or financial impropriety or criminal misrepresentation or falsification of facts relating to any matter.
III. That no officer of IHVN is a former or present director or shareholder of the company or has any pecuniary interest in the bidder.
IV. That all information presented in the documents is true and correct in all particulars.
– All bidders must indicate their bid validity period. The bid validity period will be 60 days, starting from the date of the deadline for submission of the bids.
– All bidders must submit a bid security in the value of 2% of bidders’ quote.
– Apart from hard copies, all quotations must also be submitted in on a separate flash drive. Any quotation without soft copies (for technical and financial proposals) will not be evaluated. The flash drive should be passworded and the password should be contained in the sealed financial bid envelope. Any submitted bid without this will not be considered.

Technical Evaluation:
The following will constitute the technical criteria on a Yes or No basis:
– Quoted items will be required to meet the technical specifications as only items that meet the specifications are technically qualified to proceed to the financial stage.
– Bidders are to provide reference letters from three reputable organizations for the previous production of health Information, Education, and Communication (IEC) materials, and the letter should explain why the bidder is a good fit for the bid they’re applying for. This reference letter must have been issued within the last one year.
– Bidders should provide Quality Assurance (QA) Processes to demonstrate, QA procedures e.g., perfect trimming & consistent color etc.
– After the contract, the vendor will produce mockup for the Institute’s approval before final production of the IEC materials.

5. Submission Requirements
– All bids must be in ink or typewritten; submissions in pencil will not be accepted;
– Copies of the complete hard copies of technical and financial bids are to be submitted and marked separately in sealed envelopes and must be sent via courier or hand delivered, in a sealed envelope or parcel to the following address: INSTITUTE OF HUMAN VIROLOGY, NIGERIA IHVN Campus, 6th Floor, Cadastral Zone COO Plot 62, after BAZE University, Off CITEC Road, Abuja-NIGERIA. Attn: Procurement Unit.
– Apart from hard copies, all quotations must also be submitted in Excel Format (Tables) and Word format (proposals) on a separate flash drive. Any quotation without soft copies (for technical and financial proposals) will not be evaluated. The flash drive should be passworded and the password should be contained in the sealed financial bid envelope. Any submitted bid without this will not be considered.
– All quotations are inclusive of all associated costs for deliveries (loading and offloading, payment of levies, etc.).
– The financial evaluation will be based on the least cost selection per line item.
– Bidders must indicate their bids in the bid register before dropping them in our bid box.
– All bidders must tender to the detailed specifications as these are sensitive commodities.
– The corrected price is what will be considered as the bid price.
– As time is of the essence, delivery of goods shall be within 6 to 8 weeks from the date of receipt of L.P.O by the contractor.
– Bidders must attach a copy of the product catalog of the bid items or get a sample ready for verification at the time of bid evaluation.
– Bid must be on the Company’s Letterhead, duly signed and stamped by an authorized company representative. Any unsigned will be disqualified.
– All inquiries regarding the proposed application for the above should be addressed to the Director Procurement/HOD SCM of IHV-Nigeria.

Notice:
– Bids that must reach us on or before 30th July 2026 should have the title of the BID written on the “Top Left-Hand Corner” of the envelope.
– We can only achieve our aims of long-term success if you provide outstanding service and quality products. To this end, IHVN shall reserve the right to terminate any contract midway or after delivery of services/goods either for non-performance or non-compliance with specification, delivery time, and any other terms of the contract.
– All interested bidders can download the BID document at www.ihvnigeria.org

6. The Bid and Bid Deadline:
– Funding Agency : GFN-THRIP Grant
– Bid Start Date/Time : 9th July, 2026
– Bid Deadline Date/Time : 30th July, 2026 @10:00AM

7. Communications during the BID Period
– A prospective bidder requiring any clarification on technical, contractual, or commercial matters may notify IHVN via email at the following address no later than 8 working days before the closing date for the submission of offers: Email for submissions of all queries: bids@ihvnigeria.org (Use subject: RE-PRODUCTION OF INFORMATION, EDUCATION & COMMUNICATION (IEC) MATERIALS UNDER GFN-THRIP GRANT).
– The Procurement Team at IHVN will respond in writing (via email only) to any request for clarification of the BID that it receives by the deadline indicated above. A consolidated document of IHVN’s response to all questions (including an explanation of the query but without identifying the source of inquiry) will be sent to all prospective bidders who have acknowledged the BID.
– There shall be no individual presentation by or meeting with bidders until after the closing date. From the date of issue of this bid to the final selection, contact with IHVN officials concerning the bidding process shall not be permitted, other than through the submission of queries and/or through a possible presentation or meeting called for by IHVN, following the terms of this bid.