ALUMUNITE LIMITED
11C AYINDE AKINMADE STREET, LEKKI PHASE 1, LAGOS, NIGERIA
CONTRACTING ENTITY FOR THE ERASMUS+ MESITA PROJECT | GRANT AGREEMENT NO. 101237110

INVITATION TO TENDER
FOR EU-ERASMUS+ MESITA LABORATORY EQUIPMENT
(SUPPLY, DELIVERY, INSTALLATION, TESTING AND COMMISSIONING)
PROCUREMENT REFERENCE: MESITA-WP5-EQP-2026-01
DEADLINE: 23:59 WAT ON AUGUST 21, 2026

1. INTRODUCTION
AlumUnite Limited (“ALU”), acting as the operational contracting/procurement entity under the EPMC-approved MESITA procurement process for the Erasmus+ Capacity Building in Higher Education project “Master of Science in Smart Farming and IoT in Agriculture” (MESITA), Grant Agreement No. 101237110, hereby invites competent and experienced Contractors, Suppliers and Vendors to submit tenders for the Supply, Delivery, Installation, Testing and Commissioning of MESITA Laboratory Equipment for four Nigerian partner universities, University of Port Harcourt (UPH), Enugu State University of Science and Technology (ESUT), Michael Okpara University of Agriculture Umudike (MOU), and Obafemi Awolowo University (OAU). This procurement supports Work Package 5 (Lab Infrastructure Development and Procurement Processes) and Deliverable D5.1 of the MESITA project.

2. SCOPE OF WORK
The procurement is structured into a single lot. Tenderers must submit one complete offer covering the full consolidated lot (categories A, B, & C). Partial bids will not be accepted unless expressly permitted by ALU through a formal addendum.

Category A: Computing, Networking and Accessories. Scope: Procurement, Installation, Testing and Commissioning of Desktop/Laptop Computers, Networking Equipment and other Accessories. Beneficiaries: UPH, ESUT, MOU, OAU
Category B: Embedded Systems, FPGA and IoT Hardware. Scope: Procurement, Installation, Testing and Commissioning of Monitors, Routers, Switches, Embedded Systems and IoT Hardware. Beneficiaries: UPH, ESUT, MOU, OAU
Category C: Precision Agriculture, Robotics and Sensors. Scope: Procurement, Installation, Testing and Commissioning of FPGA Kits, Robotics, Sensors and Smart Farming Equipment. Beneficiaries: UPH, ESUT, MOU, OAU

The full Equipment List, technical specifications and schedule of requirements are contained in the Tender Package repository; also accessible through the MESITA website link below. Note that all electrical equipment is required to be RoHS compliant.

Tender documents are provided for tender preparation purposes only. For further details on specifications and descriptions of items within the consolidated lot, visit: https://project-mesita.com/news-and-knowledge

3. ELIGIBILITY REQUIREMENTS
Prospective tenderers must submit the following:
a. Evidence of Certificate of Incorporation issued by the Corporate Affairs Commission (CAC), including Form CAC 1.1 or CAC 2 and CAC 7.
b. Evidence of Company Income Tax Clearance Certificates for the last three available years, where applicable, with a minimum average annual turnover of ₦50 million.
c. Sworn Affidavit from a High Court or Court of Coordinate Jurisdiction disclosing:
i. Whether any officer of the company is a former or present Director, Shareholder or has any pecuniary interest in ALU or in any beneficiary MESITA Institution;
ii. Confirming that all information presented in the bid is true and correct in all particulars;
iii. That no Director has been convicted of any criminal offence relating to fraud or financial impropriety or criminal misrepresentation.
d. Company’s Audited Accounts for the last three (3) years (2023, 2024, 2025), duly acknowledged by FIRS.

e. Reference letter from a reputable bank or other credible evidence of financial capacity to execute and deliver the contract.
f. Company profile describing business operations, relevant experience and implementation capacity.
g. At least two relevant contracts completed within the last five years, where the company has operated for that period; newer companies may submit equivalent evidence of relevant capacity.
h. For Joint Ventures or Partnerships: Memorandum of Understanding (MoU) identifying the Lead Partner (CAC, Tax Clearance Certificate, Pension Clearance Certificate, ITF Compliance Certificate, NSITF Clearance Certificate, IRR and Sworn Affidavit are compulsory for each JV partner).
i. Completed Declaration of Honour, Eligibility, Conflict of Interest and Non-Collusion (Form 3 of the Tender Package).

4. DOWNLOAD OF TENDER DOCUMENTS
Interested companies are to download and complete the necessary forms (Form 1 – 8) within the Tender Package (MESITA-TND-001). The package includes the Equipment List, technical specifications, submission forms and draft contract conditions, free of charge. Any enquiries must be made by written request to:

Email: procurement@alumunite.co
Subject line: “MESITA-WP5-EQP-2026-01 – [Company Name] – Tender Package Request”

Tender documents are provided for tender preparation purposes only and confer no entitlement to submit a non-compliant bid or to receive an award. All costs incurred in preparing and submitting a tender are borne by the tenderer.

5. SUBMISSION OF TENDER DOCUMENTS
Prospective tenderers are required to submit PDF copies of the Technical Bid and Financial Bid electronically (by email to procurement@alumunite.co) no later than the deadline stated in this notice. Files must be clearly labelled using the procurement reference and company name.

The complete tender submission must include:
1. Signed Bid Submission Form (Form 1)
2. Bidder Information and Legal Capacity Form with supporting legal and tax documents (Form 2)
3. Declaration of Honour, Eligibility, Conflict of Interest and Non-Collusion (Form 3)
4. Technical Offer and completed Compliance Matrix with product catalogues and datasheets where applicable (Form 4) – Technical Bid
5. Financial Proposal in EUR – unit price, quantity and line total per item and for the consolidated lot (Form 5) – Financial Bid
6. Delivery, Installation, Warranty and After-Sales Support Plan (Form 6)
7. Supplier Experience, References and Local Support Capacity (Form 7)
8. Tender submission checklist (Form 8)
9. All eligibility documents listed in Section 3 above
10. All documents for submission must be arranged in the chronological order of items 3(a) through 3(i) above. Failure to provide material documents may result in disqualification. ALU may reject materially incomplete or non-compliant submissions.

Submissions shall be made electronically by email to procurement@alumunite.co before the deadline of 23:59 WAT on August 21, 2026. Tenderers are responsible for ensuring successful delivery before the deadline. Large files may be shared through a secure download link included in the email, provided access is available before the deadline.

Email: procurement@alumunite.co
Subject line: “MESITA-WP5-EQP-2026-01 – [Company Name] – Bid”
Attachments: Completed Form 1 – 8; Copies of documents (items 3a – 3i); any other relevant document

ALU, subject to EPMC approval, reserves the right to approve re-issue, extension, or another compliant procurement route consistent with the MESITA Equipment Procurement Manual, applicable law, and EPMC-approved procedures.

6. EVALUATION METHOD
Tenders will be evaluated using a best-value-for-money methodology in the following sequence:
Stage 1: Administrative eligibility and completeness – Pass / Fail (not weighted)
Stage 2: Mandatory technical compliance – Pass / Fail (not weighted)
Stage 3 – Price: 60% (lowest compliant evaluated price scores maximum)
Stage 3 – Delivery plan: 15%
Stage 3 – Warranty / support: 15%
Stage 3 – Supplier capacity: 10%

Only tenders that pass Stages 1 and 2 will proceed to weighted evaluation. The award is subject to EPMC approval in accordance with the MESITA Equipment Procurement Manual (MESITA-PROC-001). ALU reserves the right to annul the procurement process at any time before contract signature without liability, in accordance with the MESITA Equipment Procurement Manual, applicable law, and EPMC-approved procedures.

7. GENERAL INFORMATION
• This procurement is funded by the European Union under Erasmus+ Grant Agreement No. 101237110. Views and opinions expressed are those of the author(s) only and do not necessarily reflect those of the European Union or EACEA.
• All submissions must be in English Language and signed by an official authorised by the tenderer. Documents in other languages must be accompanied by certified English translations.
• Bids must be priced in EUR. VAT and all applicable taxes must be shown separately.
• ALU will not be liable for late, failed, inaccessible, corrupted, password-protected without password, wrongly addressed, or wrongly labelled submissions.
• Any extension or clarification will be issued through a formal addendum and made available to all registered tenderers.
• Any actual, potential or perceived conflict of interest must be disclosed in Form 3. Undisclosed conflicts may result in disqualification and exclusion from future MESITA procurements.
• This procurement is conducted under the MESITA Grant Agreement No. 101237110, the MESITA Equipment Procurement Manual, and EPMC-approved procedures. Nigerian public-procurement transparency principles are applied where appropriate to support open competition, value for money, fairness and auditability.

SIGNED:
AlumUnite Limited, Operational Contracting/Procurement Entity.
AlumUnite Limited | 11c Ayinde Akinmade Street, Lekki Phase 1, Lagos, Nigeria
Funded by the European Union | Erasmus+ Grant Agreement No. 101237110