UNIVERSITY OF PORT HARCOURT
CHOBA, PORT HARCOURT, RIVERS STATE, NIGERIA
INVITATION TO TENDER FOR THE PROPOSED YEAR 2026 TETFUND PROJECT MAINTENANCE INTERVENTION AND YEAR 2026 SPECIAL INTERVENTION FOR EQUIPING AND UPGRADE OF R & D OFFICES INTERVENTION, UNIVERSITY OF PORT HARCOURT

1. INTRODUCTION
The University of Port Harcourt, Choba, Port Harcourt, Rivers State, Nigeria, hereby invites tenders from competent and experienced Contractors and Suppliers for the following Projects:

2. SCOPE OF PROCUREMENT FOR YEAR 2026 TETFUND PROJECT MAINTENANCE INTERVENTION
LOT 1 – REHABILITATION OF DONALD EKONG (PHARMACY STUDENTS HOSTEL) BLOCK A WITH ASSOCIATED EXTERNAL WORKS.

3. SCOPE OF PROCUREMENT FOR YEAR 2026 TETFUND SPECIAL INTERVENTION FOR EQUIPING AND UPGRADE OF R & D OFFICES INTERVENTION
LOT 1 – PROCUREMENT OF FURNISHING
LOT 2 – PROCUREMENT OF EQUIPMENT
LOT 3 – PROCUREMENT OF SOLAR INVERTER AND INSTALLATION

4. ELIGIBILITY REQUIREMENTS
Prospective bidders should submit the following:
a. Evidence of Certificate of Incorporation issued by the Corporate Affairs Commission (CAC) including Form CAC 1.1 or CAC 2 and CAC 7 or Status Report.
b. Evidence of Company’s Income Tax Clearance Certificate for the last three (3) years 2023, 2024 & 2025 valid till 31st December, 2026 with a minimum average annual turnover of N20 million only.
c. Evidence of Pension Clearance Certificate valid till 31st December, 2026 (these requirements is only applicable to bidders whose number of staff is 5 and above).
d. Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2026 (these requirements is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is N50 million and above).
e. Evidence of Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid till 31st December, 2026.
f. Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31st December, 2026 or valid Certificate issued by Bureau of Public Procurement (BPP).
g. Evidence of Ownership or Memorandum of Understanding for the Lease of Plants, Machineries and Equipment for Operations (applicable to S/No: 2, LOT 2 only).
h. Sworn Affidavit from High Court or Court of Coordinate Jurisdiction.
i. Disclosing whether or not any officer of the relevant Committees of the University of Port Harcourt, Choba, Port Harcourt, Rivers State or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars.
ii. That no Director of the company has been convicted in any Country for any criminal offence relating to fraud or financial impropriety or criminal misrepresentation or falsification of facts relating to any matter.
iii. That the Company is not in receivership, the subject of any form of insolvency or bankruptcy proceedings or the subject of any form of winding up petition or proceedings.
iv. That the Company does not have existing loan or financial liability with a bank, other financial institution or third party that is classified as doubtful, non-performance, bad or whose repayment portion has been outstanding for the last four (4) months.
i. Company Audited Accounts for the last three years 2023, 2024 and 2025 duly acknowledged by NRS.
j. Reference Letter from a reputable Commercial bank in Nigeria, indicating willingness to provide credit facility for the execution of the projects if the need arises.
k. Provision of current Bank Statement showing a minimum balance of 50% of the afore-said average minimum turnover.
l. Company’s Profile with the Curriculum Vitae of Key Staff to be deployed for the project, including copies of their Academic/Professional qualifications such as COREN, QSRBN, ARCON, CORBON etc.,
m. Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years (2021 to date) including Letters of Awards, Valuation Certificates, Job Completion Certificates and Photographs of the projects.
n. For Joint Venture/Partnership, Memorandum of Understanding (MoU) should be provided indicating among others the Lead Partner (CAC, Tax Clearance Certificate, Pension Clearance Certificate, ITF Compliance Certificate, NSITF Clearance Certificate, IRR and Sworn Affidavit are compulsory for each Joint Venture Partner).
o. Evidence of Original Equipment Manufacturers (OEM) Certificate from Manufacturers or Letter of Authorization from Representative(s) in Nigeria (applicable to S/No: 2, LOT 2 only).
p. All documents (Both Technical and Financial Bids) for submission must be transmitted with a Covering/Forwarding Letter under the Company/Firm’s Letterhead Paper bearing amongst others; the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM NO.), and E-mail Address. The Letterhead Paper must not bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorized officer of the firm.
q. All documents for submission must be arranged in the chronological order with proper label covering 4 (a- n) above and to be separated by a divider or automatic disqualification.