ADVERTISEMENT: 19N10226Q0025 – EVENT MANAGEMENT AND LOGISTICS SERVICES FOR A DAY COMMERCIAL DIPLOMACY SUMMIT

DUE: AUGUST 29, 2026

Dear Prospective Quoter:

Subject: REQUEST FOR QUOTATIONS number 19N10226Q0025 – Event management and logistics services for a day commercial diplomacy summit.

Enclosed is a Request for Quotations (RFQ) for Event management and logistics services for a day commercial diplomacy summit.  If you would like to submit quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form 1449 that follows this letter.

The U.S. Government intends to award a contract to the responsible company submitting an acceptable offer at the lowest price.  We intend to award a contract based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

Quotations are due by August 29, 2026. No quotations will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.

Your quotation must be submitted electronically to AbujaProcurement@state.gov

It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.

In order for a quotation to be considered, you must also complete and submit the following:

1. SF-1449
2. Section I, Pricing
3. Section 5 Representations and Certifications
4. Additional information as required in Section 3
5. Proof of SAM Registration

Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov  prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.

REQUEST FOR QUOTES PR16216741 – REQUEST FOR PROPOSALS FOR EVENT MANAGEMENT AND FACILITATION FOR FREEDOM 250 PROGRAMMING FOR SIX AMERICAN SPACES – PHASE 2

DUE: SEPTEMBER 2, 2026

The U. S. EMBASSY IN ABUJA is seeking proposals from qualified contractors to provide event management and facilitation services to support the Mission Nigeria’s Freedom 250 programming for Six (6) American Space Phase 2 with the objective of designing and furnishing Five (5) spaces, Technology upgrade, providing operational supplies, Design and deliver a series of AI program support showcasing American leadership, Coordinating, branding and compliance, at the six (6) America spaces in Northern Nigeria identified in the background for twelve (12) months, specifically in support of Freedom 250 goals. Kindly submit the quotation based on the attached Statement of Works (SOW).

Payment Terms: Net 30.

Evaluation Criteria:

Award will be made to the responsible offeror whose proposal provides the best overall value to the U.S. Government, based on a comprehensive evaluation of both price and non-price factors. Non-price factors will include, but not be limited to, the offerors:

• Professional experience in design, furniture, technology enhancements, and AI-focused programming support.
• Logistics, project management, and overall organizational capacity.
• Familiarity with U.S. Government public diplomacy objectives and priorities.
• Demonstrated experience working in Northern Nigeria.
• Knowledge and understanding of U.S. history, culture, and values
• Past performance on similar projects, including the quality and relevance of references provided
• Demonstrated ability to comply with applicable institutional, community engagement, security, and other relevant requirements.

The Government reserves the right to award without discussions. Quoters are encouraged to submit their best terms with their initial quotation.

Proposal Requirements:

To ensure your proposal is valid, please note the following:

1. Email all responses to this solicitation to AbujaProcurement@state.gov  including the solicitation number (PR16216741) in the subject line.
2. Contractors must provide proof of active registration in Sam.gov, a Unique Entity ID (UEI) code, and evidence of compliance with the NDAA-DEI Certification (Required under E0 14173, January 2025).
3. Contractors must complete and return a signed certification of compliance with applicable U.S. Federal Anti-Discrimination Laws. (Form attached).

Submission Deadline:

• The deadline for submission offer is September 2, 2026.

Please note that the Embassy may not contact those with unsuccessful offers.